PRESENTER'S INFO
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AUGUST 21 - 24, 2004 (CALGARY, ALBERTA, CANADA)
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The following is the information that all presenter's should be aware of before attending the conference.
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DATES TO REMEMBER
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- June 30th - Deadline for early-bird registration prices
- July 18th - Hotel reservation deadline
- August 8th - Deadline for pre-registration and cancellation
- August 12th - Deadline to send biography to session chairperson
- August 19th - Last day to upload presentation files to the COM 2004 website *This will be available mid-June
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POINTS TO REMEMBER
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- Presentations (unless otherwise specified) must be 20 minutes - MAXIMUM
- All presenters must attend the breakfast meeting on the day of their presentation (On Monday, Tuesday and Wednesday in the Catch Roof Top)
- Presentations can be prepared and viewed Sunday through Wednesday in the Presentation Previewing Room (Stephen Room) at the Hyatt Regency Hotel Calgary
- Be sure to bring backup copies of your presentation
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INSTRUCTIONS AND GUIDELINES FOR PRESENTERS
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Special Registration for Authors/Presenters
All authors at COM 2005 (the 44th Conference of Metallurgists meeting) must register as delegates. The registration fee for authors and
presenters is $700 CDN (tax included) on or before June 30th, 2005 and $800 CDN after June 30th, 2005. This price includes admission to
all technical sessions, the Sunday opening reception, all coffee breaks (Monday/Tuesday/ Wednesday in the mornings and afternoons), the
Tuesday MetSoc Technical Section luncheon meetings and the Awards Banquet on Tuesday evening. Presenters will also receive complimentary
breakfast on the day of their presentation. When registering, authors should select the "Authors" Conference Fee (selection C). You can
register online by going here.
Quality of the Technical Program
The quality of the technical program in any meeting is largely in the hands of the authors, particularly of the presenters. In order to
make the best possible use of the time allotted to your paper, the following suggestions are made to assist you in your preparation.
- Timing of Presentations
Generally, a 25-minute time period is allocated to each paper. This includes the time required for the introduction of the speaker and
questions from the audience. Accordingly, the actual presentation by the speaker should allow 5 minutes at the end for questions. Please
plan to limit your presentation to 20 minutes of presentation time.
- What to Concentrate on in your Presentation
It is usually not possible to cover all the material in a paper during a 20-minute oral presentation. Therefore, each speaker should
concentrate on the highlights. Experience indicates that ten double-spaced pages of text, each containing about 250 words, and ten slides
takes about 25 minutes of presentation time for the average unhurried speaker. It is important, particularly for presenters whose primary
language is not English, to time themselves in a trial run of their presentation, and adjust the presentation as needed to ensure a timely
completion of the paper at the Conference.
Presentation Previewing Room
Computers and projectors will be available for previewing presentations from 15:00 to 20:00 on Sunday, and from 7:00 to 18:00 Monday through
Wednesday in the Presentation Previewing Room (Stephen Room) at the Hyatt Regency Hotel Calgary.
Audio-Visual Equipment
Both computers and overhead transparency projectors will be provided for all sessions. The conference computer system will be equipped with
Microsoft PowerPoint and Windows Media Player for showing standard presentation images and animation sequences. Although every session room
will have a projectionist on-hand to operate the audio-visual (AV) equipment, presenters wishing to use the computer projection facilities
must have "back-up" overheads in case of technical difficulties. Furthermore, presenters must ensure that their computer presentation files
are loaded onto the conference's computer system well in advance of the start of their session, as laptop hook-ups will not be permitted.
Prior to August 19th, 2005, presentation files can be uploaded to the COM 2005 website;
otherwise, presenters must give their presentation files (i.e. on CD-ROM, zip disk, or floppy disk) to AV personnel at the speaker's breakfast
on the day of their presentation.
Suggested Format for Slides/Overhead Sheets
Slides or overhead sheets are a most valuable tool in oral presentations. A good correspondence between the content of the slides and the
speech will help the speaker to make a good, fluid presentation. The use of notes on small cards, listing important items, is a useful
complement.
Slides and overheads should be simple and uncluttered, containing no more than 20 to 25 words and focusing on one idea. As a simple test:
hold your slide at arms length, if you can read the words, then the letter size is large enough; for overheads, place it on the floor at
your feet, you should be able to read it from a standing position. Generous spacing between lines makes it easier to read. The use of
colour is encouraged. A dark-coloured background helps to highlight illustrations. Analytical and mathematical data should be presented
as charts or graphs, show trends rather than details. Tables should be used only when necessary and should contain a minimum number of
items. Titles should be used to supplement, not duplicate, slide data.
If a speaker needs to refer several times to the same slide during the presentation, a duplicate of that slide is advised. It is impractical
to search for and reshow slides.
Biographical Profile of Presenters
The presenters of each paper are requested to provide a brief (up to 100 words) biographical profile of the presenter to the session chairman.
At the latest, this should be done at the presenter's breakfast on the morning of the presentation. It is advised that you fax or e-mail your
biography in advance to the session chairman if possible.
Presenter's Breakfast: Meet with your Session Chairman
Each morning, during the three days of the conference, there will be a complimentary breakfast meeting at 7:30 at the Hyatt Regency Hotel Calgary
for the presenters and session chairmen for that day.
| Date |
Session Numbers |
Breakfast Room |
| Monday, August 22nd |
Plenary & Sessions 1-9 |
Catch Roof Top |
| Tuesday, August 23rd |
Sessions 10-31 |
Catch Roof Top |
| Wednesday, August 24th |
Sessions 32-47 |
Catch Roof Top |
It is CRITICAL that all presenters attend the breakfast meeting on the day of their presentation. This will allow presenters to meet their
session chairman, to receive additional instructions for the presentation of papers, and to submit their computer projection presentation
files to AV personnel (if not previously submitted).
Accommodations
The conference hotel is the Hyatt Regency Hotel. All reservations are on a
first-come first-served basis. All reservations must be made through the conference registration form.
For on-line registration information please click here or call Eric Brosseau
at (514) 939-2710, ext. 1317.
For More Information
Those who wish further information prior to the Conference can contact their symposium chairman or Gillian Jazzar at MetSoc of CIM at
gjazzar@cim.org, (514) 939-2710, ext. 1329 or fax (514) 939-9160.
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