Student Chapter Guidelines
1. WHAT IS A METSOC STUDENT CHATPER?
A MetSoc Student Chapter is a group of students from a university, college, technical or technological school who assemble to organize activities related to the fields of mineral extraction, metallurgy and materials science.
Read the STUDENT CHAPTER REFERENCE MANUAL to learn about the functions, roles and responsibilities of each executive member of the chapter and an example of by-laws for a chapter.
2. The Benefits of Chapter Affiliation
Read the CIM Student Membership Guide for MetSoc Student Chapters 2021-2022
- $200 Start-up cheque – Upon approval of the MetSoc Board of Directors, the Student Chapter Charter will be issued a start-up allowance cheque of $200 CAD, which will be forwarded to the Chapter’s faculty advisor. This start-up allowance does not apply to those institutions where MetSoc-CIM Chapters existed prior to the formation of the Student Chapter.
- Free CIM Membership for your Faculty Advisor – To recognize the significant contributions made by educators, the faculty advisors of MetSoc-CIM Student Chapters will receive an honorarium of free CIM dues, provided that the Chapter’s annual report has been submitted by the June 1st deadline.
- Outstanding Student Chapter Award –The Student Chapters of the year contest recognizes Student Chapters for their programming efforts and level of member participation. The Chapter’s report is used as the submission for the competition. Each Chapter must submit by June 1st. Winning Chapters receive a cash award of $500 CAD and a plaque will be awarded to the “Chapter of the Year.”
- Distinguished Lecturer Program – CIM Distinguished Lecturers are chosen based on their accomplishments in scientific, technical, management, or educational activities related to the minerals industry. Chapters can take advantage of this program and organize a lecturer at your school. CIM will cover the expense of air travel and MetSoc can help the Chapter with other costs. Request your Distinguished Lecturer today!
- Field Trip Subsidy – MetSoc will provide funding to every school for one field trip per year. MetSoc will allocate $25 CAD per student member who attends a pre-designated field trip (to a maximum of $800 CAD per institution per year). In order to receive the funding, the Student Chapter faculty advisor must provide a list of participants along with a summary report of the field trip to the MetSoc’s membership coordinator. Funding is limited; first-come-first-served; only one cheque is issued per year per school. Fill out the field trip funding form to apply.
3. How to Form a MetSoc Student Chapter
Chapter Membership: A Student Chapter must consist of at least 10 student members whose applications have been submitted to CIM by their faculty advisor.
Faculty Advisor: Each Chapter must select a faculty advisor who is a member of CIM.
Approval from your institution: A new Student Chapter must have the written approval of the institution at which it is located. The list of 10 Student Chapter members and the written approval from the institution should be sent to the administrator of the MetSoc.
By-laws and petition: A set of by-laws should be drawn up and submitted to the administrator of the Metallurgy and Materials Society of CIM. See STUDENT CHAPTER REFERENCE MANUAL for guidelines.
The aforementioned documents will be presented to the MetSoc-CIM Boards of Directors for approval. Your faculty advisor will be officially informed of the actions of the Board. Upon approval of the MetSoc Board, the Student Chapter will be issued and a start-up allowance cheque in the amount of $200 Cdn. The chapter must obtain a University bank account where the money will be forwarded to the faculty advisor to deposit there on the Chapter’s behalf.
4. Appointing a Faculty Advisor
In motioning to appoint a faculty advisor, students wishing to form a Chapter must nominate a faculty member for this position. Any faculty member to be considered for nomination must be a member of CIM and teaching at the institution where the Chapter is to be established. Faculty members should be given the opportunity to accept or to decline the nomination.
4.1 The Responsibilities of the Faculty Advisor
The faculty advisor’s contributions to the Chapter are two-fold; the faculty advisor offers professional guidance and practical advice. Specifically, the faculty advisor will:
- Serve as the official liaison between the Chapter, the institution and the administrator, at the CIM National Office.
- Advise the Chapter on the implementation of its programs and the pursuit of its objectives.
- Attend as many of the Chapter’s meetings as possible.
- Ensure that the Chapter understands the role of CIM as a technical/professional organization.
- Counsel Student Chapter members in matters regarding CIM policies, and on how to best take advantage of the services and funding available.
CIM is a professional and technical society. The faculty advisor is one of the few constant elements in the rapid turnover of students within each Chapter. The Chapter’s projects are more successful when the Advisor’s experienced judgment and aid are readily available. Thus, the faculty advisor can emerge as perhaps the student’s most influential teacher and engineer in a critical period of education and growth.
4.2 Faculty Advisor Honoraria
One benefit of being the Student Chapter faculty advisor is the award of an annual honorarium. This consists of free CIM membership dues for the duration of an individual’s tenure as a faculty advisor. To receive complimentary membership, the faculty advisor’s Chapter must submit an Annual Report to the Student Chapter administrator. Having submitted the Annual Report, the faculty advisor is to write “Faculty Advisor” across his/her membership dues notice, and return it to CIM. CIM membership is paid by MetSoc upon receipt of the Chapter’s Annual Report by June 1st of that year.
This honorarium is one way that CIM thanks its faculty advisors for assisting student members.
5. Student Chapter Requirements
Once established, the Student Chapter is required to submit a copy of its Student Chapter Annual Report to the MetSoc-CIM National Office each year, no later than June 1st, with the following information:
- Names of the student officers
- Name of the faculty advisor
- Listing of activities held over the past year
- Financial statement